About Fax Email Transport in Microsoft Outlook

Many businesses and individuals prefer to use faxing as their primary means of communication and sending information. A fax is usually sent using a fax machine by scanning your documents, which are then transported to a second fax machine. By using the Microsoft Outlook software on your computer, you can send emails to fax machines without purchasing your own.

Items Needed:

• Microsoft Outlook software


• Scanner


• Phone line


• PDF-creator

1. Insert the documents you are faxing into your scanner. Scan them on to your computer and save them to a designated folder, one you can remember. The desktop is an ideal place.


2. Open the folder where your scanned documents are saved. Highlight the documents and right-click on one of the icons. Select the "Print" option.


3. View the list of printers the opens up and select your PDF-creator software. Sending files as a PDF is much faster and more efficient. Create the PDF and save it to your desired folder.


4. Open up Microsoft Outlook and add an account by clicking on "Tools" from the menu, then "Email Accounts."


5. Click to add a new email account and follow the prompts. On the page that asks for the server type, select "Additional Server Types." "Fax Mail Transport" should also be selected for the fax process to work. Continue following the prompts until the wizard has finished.


6. Look on the toolbar on Outlook and click "New" under the "Standard" menu. 


7. Click "Accounts" on the "Standard" toolbar and then click the "Fax Mail Transport." 


8. Enter your desired message and attach the PDF file with your documents. Enter the recipient fax number and click to send your fax.