Basic Principles of Timekeeping in Law Offices

Keeping an accurate accounting of time is an important practice in legal services. Basic principles of timekeeping in law offices include documenting each minute spent on each task. Tools for tracking time may be informal, such as a notebook and pen, or more sophisticated, such as timekeeping software. 

Overview

Although some lawyers bill on a per-project basis, most bill by the hour. This requires tracking the time spent talking to clients, appearing in court, researching the case and drafting legal documents. 

Tracking Time

Each law office has a different method for tracking time. Some lawyers write down how much time they spent on each case at the end of each day. Others track time as they complete each task. Research shows that documenting hours immediately after task completion results in more accurate accounting. Waiting until later might cause forgetfulness about specific tasks completed or exactly how much time was spent.  

Timekeeping Tools

The tools for tracking time vary depending on the law office. In a small office, a lawyer might verbally report his hours to his assistant who then types them into a spreadsheet or invoice. Many law offices require lawyers to deliver timesheets on a daily or weekly basis. More sophisticated tools include timekeeping software created specifically for use in legal offices. These tools include task codes and calculation formulas.   

Implications

Accurate timekeeping is important for the integrity of the law office and a harmonious relationship with clients. Inaccurate reporting of time spent on tasks can lead to disputes between the law office and clients.