How to Create Address Labels From Outlook Contacts
Writing address labels by hand can be difficult, especially if you need to write addresses on a lot of envelopes. If you are a Microsoft Outlook user, a few easysteps can save you hours of work. This easy trick is especially handy for time consuming tasks such as holiday cards, employee newsletters or customer mailings. By using mail merge in Microsoft Word, you can create labels that is professional and creative in no time.
Things You'll Need
- Microsoft Outlook
- Microsoft Office
- Address label paper
- Printer
Instructions:
- Begin by opening Microsoft Word and choose "New" from the file menu. Select "On My Computer" from the task pane or dialog box that shows up. Click on the "Letters and Faxes" tab in the following dialog box, and double click on the Mailing Labels Wizard.
- Click "Label Options" in the Mail Merge task pane on the right. In the dialog box that comes up, choose the brand name of labels you will be utilizing and the product code. This confirms that the labels are in the right format to fit the label paper on which you are printing them.
- Click Select Recipients at the end of the Mail Merge task pane. Click the radio button next to "Select From Outlook Contacts" and then click Choose Contacts Folder in the menu that come up below. Choose the Outlook profile from the dialog box that come up. In the Mail Merge dialog box that opens, select to choose all contacts, or choose only certain contacts by making sure the box next to their name is checked. Click Ok and you will see that the label fields have been populated. Do not erase this text.
- Select "Arrange Your Labels" from the task pane. From here, customize the labels with the information you want printed on them, facts that are different for each label, like the address, cannot be typed and must be added via placeholder.
- Click "Address Block" and get the format for the recipient's name and address, and click "Ok." When you are finished customizing the layout of the mailing label, click "Update All Labels" to give each label the same look and place holder information.
- Click "Next" to look at the screen shot of the labels. You should now be able to see that the fields have been made with the names and addresses from the Outlook address book. Click "Next" again to complete your mail merge and print your mailing labels.