How to Send a Fax to Someone
In this modern age of emails and text messages, a traditional task like sending a fax may seem antiquated. Many business do still find it necessary to send or receive information via fax and knowing how to perform this simple task is helpful in many office settings.
Sending documents via email or information through text messaging works in the majority of situations, but there are times when a hard copy of a document must be transferred and a digital image will not suffice. This often involves the need for an actual signature to be signed on a document and then sent back, or information to be filled out by hand on a pdf file and sent back. The fax remains the most efficient way to do this.
Items needed:
- Fax machine
- Item to be faxed
- Cover sheet
Instructions:
- Fill out a cover sheet. This is the first piece of paper to be sent along with your document and will dictate the name of the business and individual that the fax is meant for. It will also include your information. In a busy office, a cover sheet will help avoid confusion as to where the incoming fax is intended to be sent.
- Make sure the fax machine you are using is set to send/receive faxes. Many fax machines double as copiers and scanners.
- Dial the fax number of the place you are sending the fax to.
- Wait for the signal screen to say "Ready to send fax" or something similar.
- Slowly feed your documents one at a time through the fax machine, waiting for the signal to feed each subsequent sheet of paper. Send the cover sheet first. Note that some machines have an automatic feeder so you won't need to manually feed each sheet.
- Once all of your documents have been fed through, wait for signal that the document has been sent successfully. Most fax machines will also print out a confirmation document outlining when the fax was sent and received on the other end.