How to Ship Trade Show Displays
Trades show exists for various industries. Participants in these trade shows often have their display items shipped to the location instead of attempting to transport the items themselves. This is a wise move, especially if one is traveling by plane.
- Verify the address of the location in which the item or items should be shipped. Some trade shows allow shipping directly to the event location, but others do not have the room. In these cases, you have the items shipped to you hotel. Just be sure to notify the front desk at your hotel.
- Obtain boxes and crates needed to pack the displays. You want to be sure you have the correct size boxes and crates to properly ship the display items. You can obtain these from various moving and shipping supply stores.
- Pack fragile material appropriately. You should use bubble wrap and other safety measure to ensure your fragile items are not broken during shipping.
- Ship papers in a box. It is cheaper to stick papers in an envelope, but then your risk them being bent during shipping. Use a small box for paper items.
- Label all boxes and crates. Clearly mark all of your boxes and crates with a marking in which you recognize. It may even be a good idea to number them.
- Ship with a trusted carrier. Receiving your items on time is extremely important at a trade show. You want to be sure you use a reputable company that can guarantee prompt delivery.
- Track items as needed. Make sure to get the tracking number for you items, so that you can keep up with them while they are in transit.