What are the Roles of a Conference and Banqueting Coordinator?
Conference and banqueting coordinators are in basic event planners. As such these professionals are responsible for each aspect of the planning process from start to finish. As you may know these professional coordinators and/or planners earn on average $54,800 each year.
- Budget Analyst: The first role of a conference and banquet coordinator is to determine the budget for the event and begin planning according to this budget. As the budget analyst the coordinator determines which amounts are spent for each concept within this event plan.
- Venue Booking Agent: A conference and banquet coordinator acts as a venue booking agent in that this professional seeks out proper venue selections for the event. She or he then determines the availability of each venue before presenting these options to the client. Once the client approves a venue the coordinator books the venue for the predetermined event date and time.
- Entertainment Booking Agent: The coordinator acts as an entertainment booking agent in the she or he books bands to provide musical entertainment and/or books celebrities to speak at the event.
- Menu Planner and/or Caterer: Depending on the client's needs and/or requests pertaining to the food served at the event the coordinator determines which catering service to book for the event. The coordinator then plans out the menu based on the food items available through the booked catering service.
- Reservation Booking Agent and/or Clerical Worker: If the event is based on reservations, seating and/or table sales the coordinator works with a small staff to generate these sales. If the event is by invitation-only the coordinator acts as a clerical worker in that she or he sends out invitations for the event to the client's predetermined guest list. She or he then determines the amount of guests who will attend the event based on RSVP information.
- Schedule Planner: The coordinator plans the event based on a schedule. She or he determines which aspects of the event will occur at which designated time. As this schedule planner the coordinator personally ensures that the event follows this determined schedule.
- Marketing Consultant: If the event was based on reservation, seating and/or table sales the coordinator designs a marketing concept for the event to present it to the public and/or the target audience as determined by the client.
- Decorator: The coordinator acts as a decorator in that she or he secures table settings, decorations and other decorative items needed to set up the event based on the client's requests.