What is a Virtual Fax Number?

Virtual fax numbers are easy to set up and use. Many businesses have started using virtual fax lines over traditional fax machines because it saves money on paper, equipment and ink. All types of faxes can be sent with these, and the sender won't know it's not a real fax machine.

Virtual fax numbers are less expensive to maintain and allow you to take your fax machine with you everywhere you go. Instead of being chained to a fax machine waiting on important documents, you can set up a virtual fax number and receive the faxes directly in your email or on your mobile device. 

Dedicated Phone Numbers

When you set up a virtual fax service you'll be given the option of getting a dedicated line. This isn't actually a phone line like you'd expect. Instead, the number is connected to your email address. When a fax is sent to this number it will go directly to your email instead.

Receiving Faxes

You can choose the type of file document you want to receive when you set up the service. Most virtual fax providers will automatically use the PDF file document for incoming faxes. You'll get an email notification that you have a fax waiting. Simply open the PDF file and click on the print icon. This way you'll have the document in your hands if you need it.

Sending Faxes

If you need to send a fax you'll have to use the interface the virtual fax provider has. In most cases you'll simply need to upload your document to an online system, then enter the phone number you're faxing the documents to. You'll receive an email confirmation once your fax is sent.