Record Management & Storage

Business document that SHOULD be shredded:

Did you know if you do not shred certain documents at a certain time, you could be violating the law? By not keeping private information secure, your business stands to breach the Privacy Act or other contracts with employees and clients. Hiring a document shredding services avoids legal tangles. Accounting Data Banking Information and Documents Canceled Checks Drafts of Contracts Employee Information – SSN numbers Payroll Information Phone Messages Sales Call Reports Visitor Lo... READ MORE Posted March 02, 2011 at 04:00 AM

Read The Latest Newsletter from Record Management & Storage

We've just published a new edition of our newsletter! You can check it out on our website and get the latest information from Record Management & Storage. Let us know what you think! Read It Now Here READ MORE Posted March 02, 2011 at 03:06 AM

The Top 10 Myths about Document Shredding

1) Not all businesses have to shred. In an effort to protect consumers' privacy and combatidentity thefta number ofdata protection lawshave been passed. These laws require businesses to properly maintain personal information and then to properly destroy it. There are not only state laws that require proper destruction of personal information but also federal laws. One such law is the Health Insurance Portability and Accountability Act(HIPAA)which applies to a patient's medical information. Th... READ MORE Posted March 01, 2011 at 05:43 AM

Off Site Records Management

Good records management is key to efficient operation of your business. Timely access to information means the difference between success and failure. Records Management&Storage provides off-site records storage and management so that you can focus on what's important--your business. We take the hassle out of the information age without leaving you in the dark. Our services are scalable to the size of your company and tailored to meet your specific needs. Records Management & Storage ... READ MORE Posted February 28, 2011 at 06:14 AM

When Disaster Strikes, Will Your Vital Records Be Safe?

What You Can Do To Be Prepared It doesn't take a hurricane to destroy your records. It can be a fire, flood, or broken pipes. You can also lose vital records when someone destroys the wrong records or purges them too soon. But, you can take steps today to protect your critical business, medical and legal records from a catastrophic loss. Here are ten things you can do immediately. Get a professional needs assessment.Don't spend a penny on hardware or software solutions until you get an object... READ MORE Posted February 15, 2011 at 07:57 AM

Did you know Georgia is one of the toughest states on ID theft laws?

Did you know that the state of Georgia is one of the nation's toughest states on laws that prevent identity theft. In fact, Georgia introduced its first legislation on the subject in 1998 when it made identity theft a felony. The 98 legislation was updated in 2002 through Senate Bill 475. Organizations that are affected by the bill include nearly every business in the state of Georgia. Companies are required by the bill to dispose of consumer information in a secure manner. Section 10-15... READ MORE Posted February 09, 2011 at 10:40 AM

The Top 10 Business Reasons for Records Management

 Ten Business Reasons Every business or program must address well-defined objectives which will add value, either directly to the bottom line or toward the achievement of the organization's goals and objectives. Records management (RM) objectives usually fall into one of three categories: Service (effective and efficient), Profit (or cost-avoidance), and Social (moral, ethical and legal) responsibility. Records management programs must manage organizational information so that it is time... READ MORE Posted February 07, 2011 at 09:29 AM

What is a records retention program?

What Is a Records Retention Program?A records retention program provides for the systematic review, retention and destruction of documents received or created in the course of business. A records retention program will identify documents that need to be maintained and contain guidelines for how long certain documents should be kept and how they should be destroyed. Why Create a Records Retention Program? A record retention program is important for many reasons. A records retention program can... READ MORE Posted January 24, 2011 at 07:22 AM

How Long to Keep Business Records according to the IRS...

How Long to Keep Business Records Most business owners don't know how long they should hold on to old records. According to the IRS, here's how long you should keep those records:Permanently:general ledgers and journalspayroll records, including W-2s, 940s, 941syear-end financial statementstax returns and supporting documentsarticles ofincorporation, bylaws, meeting minutes, etc.retirement plan recordsmortgages and deeds10 Years:bank statements and cancelled checksAP&AR; documentsinvoices and... READ MORE Posted January 13, 2011 at 09:36 AM

Does size really matter?

Does size really matter? Not with Record Management&Storage; we can accomadate your needs or the needs of your business no matter how big or small.  Our records management team is here to help you find the most effective way to store all of your paper files. No matter how big or small your records management needs, we can help you to establish storage guidelines to optimize space and accessibility. Our consultative approach to business has helped to establish Record Management&Storag... READ MORE Posted January 11, 2011 at 10:45 AM