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Updates & tips
4 Places To Find Outside Help
Sometimes your PMO needs support that just isn’t available within—things like information, guidance, objective feedback, and maybe even financial assistance. Vendors can often provide the aid you need, but if you’re looking for something a little different (or something free), here are 4 external places to look for help. 1 – Local governments.The city, county, or even state you’re working in may have a range of resources available to you just for the asking. Answers to permitting questions, input on rallying community support for your project, information about plans for regional growth, and tips on which assistance programs or tax deferral schedules may be available for your project can often be had through the liaisons in local government. 2 – Business networking groups.It’s often possible to find niche information through networking groups that focus on a particular industry or specialty. These organizations frequently schedule workshops and educational events for members, and may also be able to connect you with experts willing to offer help on an individual basis. 3 – Non-profit organizations.An enormous range of groups exist in the non-profit realm. Some focus on specific industries, others on the needs of distinct populations, still others on environmental concerns—and that’s just scratching the surface. Determine what sort of help you need and see if there’s a non-profit working in the same area. In return for the assistance they offer, it may be appropriate to make a donation or provide support in some other way. 4 – Utilities.Many local utilities, such as water districts and gas/oil/electricity suppliers, have experts available who can help you tackle energy usage issues, formulate ways to reduce consumption, and retrofit outdated facilities to take advantage of cleaner energy sources. They may also have incentive programs open to help pay for energy aspects of a project. PMAllianceuses a team of highly experienced and certified professionals to provide project management consulting, project management trainingand project office developmentservices.
Training Mistakes Most PMOs Make
Think your PMO could do a better job when offering ongoing education? You’re not alone—take a look at these common training mistakes that too many PMOs make. Limiting participation to only senior or only junior staff.Some organizations don’t value their lower-level employees enough to invest in their training, while others feel that money spent on continuing education for their senior staff is a waste. Both opinions are wrong, of course. Implementing a thoughtful, comprehensive training plan will benefit workers of every experience level. Sending everyone to training at year end.Your team is too busy to put time into ongoing education, but no one wants to lose the dollars they’ve been allotted. The result is that employees are left scrambling at the end of the year to fit in their expected training sessions. Unfortunately, it’s usually difficult to find appropriate training opportunities with such little time and planning, resulting in money being spent inefficiently. Try putting together a roadmap at the beginning of the year to maximize productivity and provide employees with training tailored to their job. “Borrowing” from the training budget for other activities.Too often the PMO’s training budget becomes an emergency fund for other things (unexpected technology upgrades, poorly managed scope creep on a high-visibility project, etc.) and continuing education is left by the wayside. Avoid this scenario by viewing the training budget as sacrosanct—approved funds should be used for educational opportunities and nothing else. Saving money by using internal experts as instructors.Your PMO undoubtedly has a deep pool of expertise, but you’re limiting your team’s exposure to influential thought leaders and innovative thinking if you don’t encourage them to broaden their horizons through training. Don’t eliminate internal mentoring and teaching completely, but be sure to incorporate outside expertise and new perspectives regularly. PMAllianceuses a team of highly experienced and certified professionals to provide project management consulting, project management trainingand project office developmentservices.
Managing Millennials
Millennials—generally those who were born from about the early 1980s through the mid to late 1990s—occupy more project management positions every day. Technology-savvy and often highly peer-oriented, Millennials bring a new outlook and fresh ideas to the art of project management. Harnessing the power of these professionals can significantly boost your PMO’s efficiency, but, like any culture shift, it takes guidance and effort. Demonstrate strong leadership.Some Millennials have been in the workforce for years, while others are just entering. Begin new relationships by reinforcing good habits, offering targeted coaching, and providing thoughtful, regular feedback—it will help ease the transition for younger workers, while highlighting Millennials’ value to established professionals. Make expectations clear.Because Millennials are resourceful, they often thrive in creative environments. That typically makes them great problem-solvers, but be sure to give them clear expectations—from getting to work on time to measuring when a task is complete. Mentors should be firm, fair, and good at giving praise when objectives are met. Be open to new technologies.Millennials are generally eager to embrace the latest tech platforms, so keep an open mind when one of them brings a new tool to your attention. Work with team members to objectively evaluate the potential benefits and support requirements of new technologies, and implement those that will contribute to cost and/or labor efficiencies. Provide structure.The use of communication tools such as instant messaging and texting is often a boon to highly collaborative teams, but it’s critical that you put some strong usage guidelines in place and be ready to enforce them. Content should remain professional (even though some extracurricular discussions will likely occur), and the security of confidential data must be maintained. Sharing within the team is typically appropriate—sending information outside the approved boundaries is not. PMAllianceuses a team of highly experienced and certified professionals to provide project management consulting, project management trainingand project office developmentservices.